2009 Resolutions
January 30, 2009
APPROVAL OF MINUTES:
It was moved (Daniel), and seconded (Hightower), that the October 17, 2008 Board Meeting Minutes be approved with the following amendment:
Cherry Daniel asked that the record show that the following phrase will be added to the list of responsibilities of the Academic Affairs Committee on the Trustees’ web site – “Apprise the Board of the adequacy of resources and facilities required to support the academic programs and academic support programs of the College.” It was so recorded.
ELECTION OF BOARD OFFICERS:
Hearing no other nominations, it was moved (Daniel), and seconded (Busch), to close the nominations for chairman. Marie Land was elected chair by acclamation.
Hearing no other nominations, it was moved (Busch), and seconded (Wood), to close the nominations for vice chairman. Lee Mikell was elected vice chairman by acclamation.
President Benson added that it has been 239 years, and the College now has its first female Chair of the Board.
AUDIT COMMITTEE:
The Committee moves that the resolution to amend the Bylaws, Section O, and the Audit Committee Charter, be approved as presented behind Tab III of the Board Book. All in favor.
FINANCE COMMITTEE:
The Finance Committee moves that the resolution to approve the budget adjustments for the quarter ended December 31, 2008 be approved as presented behind Tab V of the Board Book. All in favor.
The Finance Committee moves that the resolutions to approve the 2009-10 fees for Housing and Food Service be approved as presented. A copy of the fees and resolutions may be found behind Tab V of the Board Book. All in favor.
NEW BUSINESS:
It was moved (Johnson), and seconded (Bell), to go into Executive Session at 11:10 a.m. to discuss legal matters. All in favor.
It was moved (Thompson), and seconded (Padgett), to come out of Executive Session. All in favor.
It was moved (Busch), and seconded (Thompson), that an honorary degree be awarded to Jody Encarnation during The Graduate School Commencement Ceremony on Friday, May 8, 2009. All in favor.
For the record, it was the consensus of the full Board to accept per diem when they attend college-related events and then donate it to the Foundation or other college-related fund.
There being no further business, it was moved (Stafford), and seconded (Hightower), that this meeting of the Board be adjourned at 1:40 p.m.
April 16, 2009
APPROVAL OF MINUTES:
It was moved (Thompson), and seconded (Bell), that the January 30, 2009 Board Meeting Minutes be approved. All in favor.
FINANCE COMMITTEE:
The Finance Committee moves that the resolution to approve the budget adjustments for the quarter ended March 31, 2009 be approved as presented behind Tab VII of the Board Book. All in favor.
The Finance Committee moves that the resolution to approve the “Identity Theft Protection Program and Red Flag Policy and Procedures” be approved as presented behind Tab VII of the Board Book. All in favor.
The Finance Committee moves that the resolution to approve the “Application for College Firefighters Inclusion in the South Carolina Police Officers Retirement System” be approved as presented behind Tab VII of the Board Book. All in favor.
STUDENT AFFAIRS COMMITTEE:
Annaliza Moorhead made the motion, seconded by Sam Stafford, that the Board approve the resolution regarding crime prevention, “Mutual Agreement with the City of Charleston Police Department,” as presented behind Tab X of the Board Book. All in favor.
ACADEMIC AFFAIRS COMMITTEE:
It was moved (Daniel), and seconded (Land), that the Board approve the proposal and resolution for a new B.A. degree in Women’s and Gender Studies as presented behind Tab XI of the Board Book. All in favor.
A proposal for a new B.A. (and A.B.) major in International Studies was presented for approval. David Cohen explained that the faculty member has already been hired on a reallocated line for next academic year. There being a lack of a quorum, a motion to approve this major was deferred until the full Board meeting.
It was moved (Daniel), and seconded (Land), that the Board approve the proposal and resolution for a new B.A. (and A.B.) major in International Studies as presented behind Tab XI of the Board Book. All in favor.
A Resolution for awarding undergraduate and graduate degrees was presented for approval. There being a lack of a quorum, a motion to approve this resolution was deferred until the full Board meeting.
It was moved (Daniel), and seconded (Land), that the Board approve the resolution for awarding undergraduate and graduate degrees as presented behind Tab XI of the Board Book. All in favor.
NEW BUSINESS:
It was moved (Mikell), and seconded (Bell), that the Board approve the resolution recognizing Marie Land’s years of distinguished service and her election as first female chair of the Board of Trustees. All in favor.
At 11:35 a.m. Chair Land asked for a motion to resolve the Board into executive session for the purpose of considering contractual and personnel issues. Joe Thompson so moved. “Is there a second?” Cherry Daniel seconded. “All those in favor signify by saying ‘Aye’; all those opposed by saying ‘No.’”
It was moved (Thompson), and seconded (Mikell), to come out of Executive Session. All in favor.
There being no further business, it was moved (Thompson), and seconded (Mikell), that this meeting of the Board be adjourned at 1:05 p.m.
June 8, 2009
Mr. Thompson called for a motion to resolve the Board into executive session for the purpose of considering the economic and legal effects that projected tuition and other revenue sources can have on college employment, contractual commitments and pending or proposed transactions concerning the acquisition and/or development of real property. [So Moved]. Is there a second? Frank Gadsden seconded the motion. All those in favor signify by saying “Aye”; all those opposed by saying “No.” Unanimously approved by all Board members except Demetria Clemons who was absent from the Finance Committee meeting.
In addition to the President, the following members of staff shall remain and attend the executive session at this time: Priscilla Burbage, Sam Jones, Ron Menchaca, Steve Osborne, Tom Trimboli, George Watt, (Elizabeth Kassebaum, Shirley Hinson, Joe Kelly, Betty Craig and Mike Robertson, along with Post and Courier Reporter, left executive session).
The Finance Committee moves to approve the 2009-2010 proposed budget and proposed fees as presented (Copy is in Board Book). Philip Bell and John Busch seconded the motion. All in favor – Demetria Clemons was not present for the voice vote.
It was moved (Gadsden), and seconded (Bell), to adjourn the Finance Committee meeting. All in favor.
Chair Land called on Mr. Thompson who, on behalf of the Finance Committee, presented two resolutions for approval by the full Board. All Board members were asked to take a few minutes to read Resolution #1 regarding tuition and fees for the academic year 2009-2010. For the record, Resolution #1 is included below:
(1) Resolution of the Board of Trustees on Tuition and Fees for Academic Year 2009-2010
WHEREAS, College management has presented the Board with recommendations regarding adjustments to student tuition and fees for the 2009-2010 Academic Year;
WHEREAS, such recommendations take into account the reduction in State support for the College and the operational, as well as, strategic needs of the College;
WHEREAS, the recommendations of College management are adequately supported by the College’s financial statements and projections of revenue and expenses for the upcoming Academic Year;
WHEREAS, budget alternatives that would require the material reduction of academic programs and services or the elimination strategic investments have been considered and rejected as not being in the best interest of our students;
WHEREAS, the College has already taken and continues to take prudent and aggressive cost saving measures that are designed not to adversely affect either the quality of the College’s academic programs and activities nor the students’ educational experience; and
WHEREAS, the Board has determined that the recommendations for tuition and fee adjustments for the 2009-2010 Academic Year are both reasonable and necessary.
NOW THEREFORE, BE IT ---
RESOLVED, that for the 2009-2010 Academic Year College management is hereby authorized to increase undergraduate and graduate tuition by the following:
● 7%, or approximately $588, for in-state undergraduate students;
● 12.1%, or approximately $1,066, for in-state graduate students;
● 7%, or approximately $1,428, for out-of-state undergraduate students; and
● 12.1%, or approximately $2,368, for out-of-state graduate student;.
RESOLVED, that for the 2009-2010 Academic Year College management is hereby authorized to increase student fees by and in the amounts presented to the Board in the Board Briefing Book dated June 8, 2009;
RESOLVED, that College management continue its efforts to prudently manage its budget and to aggressively review all material costs and to reduce such costs whenever appropriate; and
RESOLVED, that the College provide timely notice to students of the tuition and fees for the 2009-2010 Academic Year.
It was moved (Bell), and seconded (Busch), that the proposed fees for 2009-2010 be approved as presented by the Finance Committee (copy is in Board Book). All in favor – Demetria Clemons was not present for the voice vote.
Mr. Thompson asked all Board members to take a few minutes to read Resolution #2 regarding the proposed budget for the academic year 2009-2010. For the record, Resolution #2 is included below:
(2) Resolution of the Board of Trustees Approving the 2009-2010 Budget
WHEREAS, College management has presented the Board a Proposed Budget for the 2009-2010 Academic Year and has recommended its adoption by the Board; and
WHEREAS, the Proposed Budget has been examined by the Board and has been determined to be reasonable and appropriately supported by the facts and the financial projections presented by College management to the Board.
NOW THEREFORE, BE IT ---
RESOLVED, that the Board hereby approves the Proposed Budget for the 2009-2010 Academic Year as presented by College management to the Board and as further detailed in the materials contained in the Board’s Briefing Book dated June 8, 2009;
RESOLVED, that 2009-2010 Academic Year the President and the Executive Vice President for Business Affairs, or each of them, are hereby authorized to make such adjustments and reallocations within and among the various accounts described in the approved budget as may be necessary and appropriate without first obtaining the authorization of the Board, provided that, such adjustments and reallocation for such year do not exceed more than 5 percent of the total budget and the Board is informed of such adjustments and reallocations at its next regularly scheduled Board meeting; and
RESOLVED, that College management is hereby authorized and directed to take all actions necessary and appropriate to implement and manage the Budget for 2009-2010 Academic Year, as presented.
It was moved (Moorhead), and seconded (Gadsden), that the proposed budget for 2009-2010 be approved as presented by the Finance Committee (copy is in Board Book). All in favor – Demetria Clemons was not present for the voice vote.
It was moved (Thompson), and seconded (Gadsden), that the meeting be adjourned for lunch at 12:10 p.m.
August 21, 2009
WELCOME AND INTRODUCTIONS:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
COMMENDATION OF
ELIZABETH WILLIAMS KASSEBAUM
August 21, 2009
WHEREAS, upon the recommendation of former President Alexander M. Sanders, Jr., and subsequent approval by the Board of Trustees, ELIZABETH WILLIAMS KASSEBAUM was appointed as Executive Secretary to the Board on July 26, 2000;
WHEREAS, MS. KASSEBAUM has served and continues to serve in that capacity with great distinction; she has consistently provided the Board with invaluable counsel and assistance that have facilitated the work of the Board and improved its effectiveness and efficiency; and
WHEREAS, the Board is deeply appreciative of MS. KASSEBAUM’S service to both the Board and to the College and wishes to commend her service and to memorialize the same by means of this Resolution to be recorded in the official minutes of the Board.
NOW THEREFORE, BE IT –
RESOLVED, that the Board of Trustees hereby commends ELIZABETH WILLIAMS KASSEBAUM for her dedicated service as Executive Secretary and for her exemplary efforts for the betterment of both the Board and the College; and
RESOLVED, the Board hereby expresses its appreciation and gratitude to ELIZABETH WILLIAMS KASSEBAUM for her consistent and exceptional work performance.
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APPROVAL OF MINUTES:
It was moved (Bell), and seconded (Belk), that the April 16, 2009 Board Meeting Minutes be approved. All in favor.
It was moved (Thompson), and seconded (Bell), that the June 8, 2009 Board Meeting Minutes be approved. All in favor.
EXECUTIVE COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
AGREEMENT ON THE USE OF CERTAIN TRADEMARKS
August 21, 2009
WHEREAS, the College is the owner of the trademark “College of Charleston” and has filed an application for registration of that mark with the United States Patent and Trademark Office, Serial No. 77/745131;
WHEREAS, the University of Charleston, West Virginia (“UCWV”) has filed an application for registration of the mark “University of Charleston” with the United States Patent and Trademark Office, Serial No. 77/47048;
WHEREAS, the College has filed an Opposition to the registration of “University of Charleston” by UCWV, Opposition No. 91189682; and
WHEREAS, the College and UCVW have negotiated and executed a Consent Agreement (a copy of which is attached to this Resolution) to resolve their dispute over usage of the following marks: “College of Charleston” -- “University of Charleston” -- “University of Charleston, South Carolina” -- and “University of Charleston, West Virginia,” and to address certain other matters; an
WHEREAS, the Board has reviewed the Consent Agreement and believes that it is reasonable and in the best interest of the College.
NOW THEREFORE, BE IT –
RESOLVED, that the Consent Agreement is hereby ratified and affirmed;
RESOLVED, that College management is hereby authorized to take such actions as may be necessary and appropriate, in the discretion of the President, to implement such Agreement and to enforce its terms and conditions; and
RESOLVED, that actions taken by College personnel prior to the effective date of this Resolution to negotiate, execute and implement the Consent Agreement are hereby ratified and affirmed.
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The Executive Committee moves that the resolution, “Agreement on the Use of Certain Trademarks,” be approved as presented. All in favor.
AUDIT COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
RATIFICATION OF PRIVACY POLICY
August 21, 2009
WHEREAS, the South Carolina Family Privacy Protection Act requires the College to develop privacy policies and procedures to ensure that the collection of personal information pertaining to citizens of the State is limited to such personal information as may be required by the College to fulfill its public purpose;
WHEREAS, the College is also required, as a state entity, to clearly display its Privacy Policy on its web page, along with certain other information;
WHEREAS, the College has additional responsibilities under the South Carolina Freedom of Information Act when collecting personal information from citizens if that information may be subject to subsequent disclosure by the College;
WHEREAS, the recently enacted South Carolina Financial Identity Fraud and Protection Security Act imposes additional responsibilities dealing with, among other things, the use and protection of social security numbers and the actions that the College must take in the event of a security breach dealing with personal information; and
WHEREAS, in furtherance of its responsibilities under these laws, the President has promulgated a College wide Privacy Policy and Procedure on the Security of Protected Information (the “Privacy Policy”), dated August 1, 2009, (a copy of which is attached to this Resolution and incorporated herein) after considerable deliberation and consultation with concerned Campus constituencies.
NOW THEREFORE, BE IT –
RESOLVED, that the Board hereby ratifies and affirms such Privacy Policy; and
RESOLVED, that actions taken by College personnel prior to the effective date of this Resolution to develop and implement the Privacy Policy are hereby ratified and affirmed.
**************
The Audit Committee moves that the Resolution to adopt and ratify the Privacy Policy be approved as presented. All in favor.
FINANCE COMMITTEE:
Steve Osborne discussed two items that will require Board action.
The first is an adjustment to the Applied Music Fees. Currently, these private lesson fees are $200 per half hour and $400 per hour. This proposal would increase the half hour fee by $25 to $225 and the hourly fee by $50 to $450.
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
APPLIED MUSIC FEES
August 21, 2009
WHEREAS, the College’s School of the Arts makes available to its students individual music instruction through private lessons with the School’s faculty;
WHEREAS, such lessons are critical to the maintenance of a preeminent music program and are highly valued by our students;
WHEREAS, these lessons are financed, in part, through the application of applied music fees that are customarily charged on a half hour and hourly basis;
WHEREAS, the School of the Arts and the Office of the Provost have determined that the current applied music fees are insufficient to provide the revenues needed to meet the School’s operational costs for its applied music efforts including, but not limited to, maintaining the caliber of faculty needed to continue the success of such efforts;
WHEREAS, the School of Arts and the Office of the Provost have already taken and continue to take prudent and aggressive cost saving measures, but such measures are insufficient to meet the legitimate operating requirements of the School’s applied music efforts;
WHEREAS, because other sources of revenue are not available, College management has recommended to the Board an increase in the applied music fees; and
WHEREAS, these proposed increases have been examined by the Board and have been determined to be reasonable and appropriately supported by the facts and the financial projections presented by College management to the Board.
NOW THEREFORE, BE IT –
RESOLVED, that the Board hereby approves the recommended applied music fee increase from $200 to $225 per half hour and from $400 to $450 an hour, commencing with the Fall 2009 semester; and
RESOLVED, that College management continue its efforts to prudently manage its budget and to aggressively review all material costs and to reduce such costs whenever appropriate; and
RESOLVED, that the School of the Arts provide timely and effective notice to its students of the applied music fee increases authorized by this Resolution.
**************
The Finance Committee moves that the resolution to approve the increase in the applied music fees be approved as presented. All in favor.
The second is a resolution to ratify the College-wide Background Checks Policy dated May 27, 2009.
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
RATIFICATION OF BACKGROUND CHECKS POLICY
August 21, 2009
WHEREAS, in order to promote the safety of the campus community and to verify the credential of all new hires, College management has determined that it is in the best interest of the College to conduct background checks on all new hires and on those current employees who have self-disclosed a criminal conviction, have an inconsistency on their employment applications dealing with a previous arrest, or who otherwise give rise to a reasonable suspicion of posing a potential threat to the campus community as evidenced by an arrest;
WHEREAS, in furtherance of this legitimate concern, the President has promulgated a College wide Background Checks Policy (the “Policy”), dated May 27, 2009, (a copy of which is attached to this Resolution and incorporated herein) after considerable deliberation and consultation with concerned Campus constituencies; and
WHEREAS, the College has retained the services of a vendor to assist with such checks and has taken appropriate measures to ensure compliance with the Fair Credit Reporting Act and other applicable provisions of law.
NOW THEREFORE, BE IT –
RESOLVED, that the Board hereby ratifies and affirms the Policy; and
RESOLVED, that actions taken by College personnel prior to the effective date of this Resolution to develop and implement the Policy are hereby ratified and affirmed.
**************
The Finance Committee moves that the resolution to approve the “Ratification of Background Checks Policy” be approved as presented. All in favor.
STUDENT AFFAIRS COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
MUTUAL AID AGREEMENT
WITH
CHARLESTON COUNTY AVIATION AUTHORITY POLICE DEPARTMENT
August 21, 2009
WHEREAS, pursuant to the Law Enforcement Assistance and Support Act (S.C. Code Ann. § 23-20-10 et seq.) (the “Act”) the College has entered into a Mutual Aid Agreement with the Charleston County Aviation Authority Police Department (the “Agreement”);
WHEREAS, under the Act a law enforcement agency of South Carolina is authorized to enter into contractual agreements with another law enforcement agency, as may be necessary, for the “proper and prudent exercise of public safety functions”;
WHEREAS, under the Agreement the Department of Public Safety and the Aviation Authority Police Department have agreed to render supplemental law enforcement services to the other, as provided for therein, for the period expiring on December 31, 2010;
WHEREAS, the Agreement has been approved by the Charleston County Aviation Authority Board and has been signed by the Chair of that Board;
WHEREAS, the Agreement has been approved by the College’s Chief of Police, the Executive Vice President for Student Affairs and the President and, further, has been deemed to comply with the Act by the College’s Senior Vice President for Legal Affairs;
WHEREAS, a true and accurate copy of the Agreement is attached hereto and incorporated herein; and
WHEREAS, the Board of Trustees has determined that approval of this Agreement is in the best interest of the College community.
NOW THEREFORE, BE IT –
RESOLVED, that pursuant to the terms of the Law Enforcement Assistance and Support Act the Board hereby approves the Agreement and authorizes the President, or his designees, to take such actions as may be necessary and appropriate to implement the Agreement and effectuate its purposes; and
RESOLVED, that actions taken by College personnel prior to the effective date of this Resolution to negotiate, execute and implement the Agreement are hereby ratified and affirmed.
**************
The Committee moves that the resolution to establish an understanding that the College of Charleston and the Charleston County Aviation Authority Policy would assist each other if needed in an emergency be approved as presented. All in favor.
ACADEMIC AFFAIRS COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
MODIFICATION TO SABBATICAL LEAVE POLICY
________________
August 21, 2009
________________
WHEREAS, the College provides certain of its faculty members with the opportunity to take sabbatical leave for the sole purpose of providing a meaningful opportunity for professional development through study, writing, research, artistic development or similar activities;
WHEREAS, sabbatical leave is needed as one of several options available to College Administration to improve the scholarship and competencies of its faculty and, thereby, further the College’s pursuit of academic excellence and better the quality of instruction available to our students;
WHEREAS, under current College policy and procedures, sabbaticals are available to qualified faculty for one semester at full pay, or for two consecutive semesters at half pay;
WHEREAS, because of the financial disincentive most qualified faculty will decline two consecutive semesters of sabbatical leave, even though College Administration has concluded that it is exceptionally difficult to complete a meaningful program of research, writing or development within the narrow span of one semester (a four and one-half month period);
WHEREAS, the de facto encouragement of faculty to take only one semester of sabbatical leave at full pay results in increased cost to the College because no salary funds from those on such leave are “freed” from budget to pay for the temporary hire of adjuncts or visiting replacement faculty; and
WHEREAS, College Administration has demonstrated to the Board that by increasing the compensation for two full consecutive semesters of sabbatical leave (a period of 9 months), and by making adequate provision for the temporary replacement of faculty on sabbatical, the College will not incur additional costs nor adversely affect any of its academic programs or activities.
NOW THEREFORE, BE IT --
RESOLVED, that the President and the Provost, or each of them, is hereby authorized to provide the payment of 66.7% of a 9 month salary to a qualified faculty member who is approved for two consecutive semesters of sabbatical leave;
RESOLVED, that the President and the Provost shall take such measures as may be appropriate to prevent the potential misuse of the sabbatical program, as modified by this Resolution, and to ensure that such modified program does not result in increased costs to the College or the use of a disproportionate number of adjunct faculty;
RESOLVED, to achieve the purposes of this Resolution College Administration may limit the number of qualified faculty to be granted payment of 66.7% of a 9 month salary for two consecutive semesters of sabbatical leave and, further, shall require that all faculty members who take sabbatical leave for a full two semesters sign a legally enforceable agreement to return to the College for a regular assignment of duties for at least one academic year after returning from such leave;
RESOLVED, that the President shall have the final authority to approve all faculty who are applying for sabbatical leave at the rate of 66.7% of a 9 month salary and that the President shall have final authority to approve such operating procedures as may be developed by the Provost to implement this Resolution;
RESOLVED, that the Provost shall submit periodic reports to the Board, no less frequently than annually, on the effect that the sabbatical program, as amended by this Resolution, is having on the administration of academic programs and activities; and
RESOLVED, that the authority granted by this Resolution to provide the payment of 66.7% of a 9 month salary to a qualified faculty member who is approved for two consecutive semesters of sabbatical leave shall expire and be of no force or effect after June 30, 2011 so that the Board may have an opportunity to evaluate the program and deliberate as to whether it should be made permanent.
************
The Committee moves that the resolution to modify the Sabbatical Leave Policy as presented be approved. All in favor.
NEW BUSINESS:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
AD HOC COMMITTEE
ON
BOARD OFFICER TERMS AND ELECTIONS
August 21, 2009
WHEREAS, the Board believes it necessary and appropriate to periodically review selected provisions of its By-Laws to ensure that they remain consistent with law and the best practices of comparable institutions of higher education; and
WHEREAS, the Board has determined that it is appropriate to now review those provisions of its By-Laws dealing with the terms of service for Officers of the Board, including the duration of those terms, the manner and timing of Officer elections, the qualifications of Officers, and the replacement of Officers in the event that an Officer’s term is incomplete and a mid-term vacancy exists.
NOW THEREFORE, BE IT –
RESOLVED, pursuant to Section G. of the By-Laws, the Board hereby establishes an Ad Hoc Committee on Board Officer Terms and Elections;
RESOLVED, that the Members of the Ad Hoc Committee shall be:
Frank M. Gadsden, Chair
Donald H. Belk
Demetria Clemons
RESOLVED, that the Ad Hoc Committee shall prepare and submit a Report to the entire Board of Trustees on or before the January 2010 meeting of the Board. Such Report shall contain findings and recommendations dealing with the duration of Officer terms and their elections, qualifications and vacancies and shall compare the provisions of the current By-Laws with respect to such matters with the best practices of comparable institutions of higher education;
RESOLVED, that the Chair of the Ad Hoc Committee may convene such meetings and conduct such business as he may deem appropriate to carry out this Resolution, provided that, all such meetings shall be held in conformity with the By-Laws as they pertain to all other Committees of the Board and, further, shall be held in a manner that is consistent with the South Carolina Freedom of Information Act;
RESOLVED, that the Ad Hoc Committee may meet for no other purpose, and shall take no other action, other than to prepare and submit the Report described in this Resolution; and
RESOLVED, that upon submission of the Report described herein, the Ad Hoc Committee shall be deemed dissolved.
***********
It was moved (Thompson), and seconded (Daniel), that the resolution to create an Ad Hoc Committee to Study Board Officer Terms and Elections be approved as presented. All in favor.
At 11:10 a.m. Chair Land asked for a motion to resolve the Board into Executive Session
For the purpose of considering contractual and personnel issues. Larry Miller so moved. “Is
there a second?” Greg Padgett seconded. “All those in favor signify by saying ‘Aye’; all
those opposed by saying ‘No.’” All in favor.
It was moved (Thompson), and seconded (Belk), to come out of Executive Session. All in favor.
It was moved (Bell), and seconded (Busch), to enter back into Executive Session at 12:50 p.m. All in favor. Everyone, except the Board members and Elizabeth Kassebaum, left the room.
It was moved (Miller), and seconded (Johnson), to come out of Executive Session at 1:00 p.m. All in favor.
There being no further business, it was moved (Miller), and seconded (Ravenel), that this meeting of the Board be adjourned at 1:00 p.m.
October 16, 2009
APPROVAL OF MINUTES:
The following changes to the Board Minutes were noted:
(1) Wording change in “Government Relations Committee section, page 20. It should read “Legislators and key staff members will be invited to tour facilities and attend a social event on campus on October 5 and October 20.”
(2) Question marks have been removed from the next to the last sentence, page 27.
(3) Wording change in “President’s Report – Change “CHE Budget Presentation” to “CHE Presentation that included a description of the institution’s overall priorities.”
It was moved (Miller), and seconded (Bell), that the October 16, 2009 Board Meeting Minutes, with the noted changes, be approved. All in favor.
EXECUTIVE COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
APPROVAL OF THE COLLEGE OF CHARLESTON STRATEGIC PLAN
October 16, 2009
WHEREAS, under the leadership of our College President, P. George Benson, the College community has developed a Strategic Plan (“Plan”) that sets out, among other things, an envisioned future for the College and the goals and strategies needed to achieve that future;
WHEREAS, that envisioned future is shaped by the history of the College, its current purpose and values, and its aspirations to better serve its students and the greater community;
WHEREAS, the Plan is grounded in the vigorous pursuit of knowledge and discovery and is intended to foster a student-centered learning environment that recognizes the need for a global perspective and an understanding of diverse cultures and perspectives in order to meet current and future challenges that are and will continue to be faced by our graduates and our nation;
WHEREAS, the Board has reviewed the Plan and endorses the envisioned future of the College;
WHEREAS, the Board is of the opinion that the Plan presents a sound and workable approach to achieving that future; and
WHEREAS, the Board has determined that it is in the best interest of our students, the greater community and the College to do all things necessary and appropriate to implement the Plan.
NOW THEREFORE, BE IT –
RESOLVED, that the Board hereby approves the Strategic Plan of the College of Charleston dated October 16, 2009, attached to this Resolution and incorporated herein by this reference;
RESOLVED, that the President is hereby authorized and directed to do all things necessary and appropriate to implement the Plan and to further its purpose and intent;
RESOLVED, that the President shall present to the Board for its further consideration a new financial model needed to finance the successful implementation of the Plan;
RESOLVED, that the Board commends the President and the campus community for the extensive effort, time commitment and thoughtful considerations that resulted in formulation and presentation of the Plan to the Board; and
RESOLVED, that the President report to the Board on a periodic basis, but no less frequently than once during each academic year through and including academic year 2020, on the progress made by the College to achieve the goals and purposes of the Strategic Plan.
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The Executive Committee moves that the resolution to approve the Strategic Plan be approved as presented. All in favor.
FINANCE COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
BUDGET ADJUSTMENTS
________________________
October 16, 2009
_________________________
WHEREAS, College management has revised its projections of revenues and expenses for the year 2009-2010 and, based on that revision, has recommended certain reallocations and adjustments to the budget previously approved by the Board; and
WHEREAS, those recommended reallocations and adjustments were presented to the Board’s Finance Committee and were determined to be reasonable and appropriately supported by College management.
NOW THEREFORE, be it
RESOLVED, that the Board hereby approves the recommended reallocations and adjustments to the approved budget for year 2009-2010, as presented by College management to the Finance Committee and as further detailed in the table captioned “College of Charleston 2009-2010 Revenue and Expense Budget Adjustments September 30, 2009” contained in the Board of Trustees briefing book dated October 16, 2009; and
RESOLVED, that all actions of College management to effectuate these reallocations and adjustments prior to the effective date of this Resolution are hereby ratified and affirmed.
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The Finance Committee moves that the resolution to approve the budget adjustments for the quarter ended September 30, 2009 be approved as presented. All in favor.
ACADEMIC AFFAIRS COMMITTEE:
RESOLUTION OF THE BOARD OF TRUSTEES
RENAMING OF THE SCHOOL OF BUSINESS AND ECONOMICS
October 16, 2009
WHEREAS, the Board has been requested by the Dean of the School of Business and Economics, the Interim Provost and by the President of the College to change the name of that School to the “School of Business;”
WHEREAS, the Board concurs with the President’s opinion that the current name of the School could inadvertently reflect a preference of one academic department or course of study to the exclusion of others; and
WHEREAS, the Board agrees that it is appropriate to change the name of the School, as requested, to dispel any potential confusion concerning the emphasis of the School or the relative importance of its varied programs, courses and other academic activities.
NOW THEREFORE, BE IT –
RESOLVED, that within 12 months from the effective date of this Resolution the President is authorized to change the name of the “School of Business and Economics” to the “School of Business,” and to take all necessary and appropriate actions related thereto, provided that the President provides the Board at least 30 days notice prior to the effective date of such name change;
RESOLVED, that the President and the Provost, or either of them, shall provide timely notice of the name change to the South Carolina Commission on Higher Education, the Southern Association of Colleges and Schools and to such other accrediting and government entities as may be appropriate;
RESOLVED, that the Provost and the Dean of the School shall collaborate with the Executive Vice President of Marketing and Communications to develop a public awareness effort to inform internal and external constituencies of the name change and to further promote a desired brand identity for the School;
RESOLVED, that nothing contained in this Resolution shall be deemed as a prohibition to consider naming opportunities for the School or any academic unit or component thereof; and
RESOLVED, that except as provided for herein this Resolution shall not be deemed to affect any other activity of the School.
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The Academic Affairs Committee moves that the resolution to change the name of the “School of Business and Economics” to “School of Business” be approved as presented. All in favor.
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
PROPOSAL FOR NEW JOINT DEGREE PROGRAM
MASTER OF ARTS IN TEACHING IN THE MIDDLE GRADES
October 16, 2009
WHEREAS, upon the recommendation of the President, the Interim Provost and the Faculty Senate, the Board has been requested to approve a new joint masters degree program to be named “Master of Arts in Teaching in the Middle Grades” (the “Joint Program”);
WHEREAS, the Joint Degree Program would commence in the Fall 2010 semester and reflects a collaboration between the College’s School of Education, Health, and Human Performance and The Citadel, as further detailed in a Memorandum of Understanding between the College and The Citadel;
WHEREAS, the Board has been advised that there is a critical shortage of teachers for Middle schools throughout the Lowcountry of South Carolina and that the new Joint Program is intended to address that need; and
WHEREAS, the Board has also been advised that there is sufficient student demand for such a master’s program and that adequate resources are available, or are likely to become available, to finance the operations and management of the Joint Program.
NOW THEREFORE BE IT ---
RESOLVED, that the President and the Interim Provost, or either of them, are hereby authorized to submit the new Joint Program to the South Carolina Commission on Higher Education pursuant to S.C. Code Ann. § 59-103-35 for such approvals as may be required under controlling law or regulation;
RESOLVED, that the College may take such further actions as may be necessary or appropriate to secure approval of the Joint Program from such Commission and to implement the new Joint Program, as described herein and presented to the Board through its Committee on Academic Affairs by the Interim Provost; and
RESOLVED, that the Chair of the Board is hereby authorized to sign the College’s submission to the South Carolina Commission on Higher Education on behalf of the Board.
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The Academic Affairs Committee moves that the resolution for the new M.A.T. in Middle Grades Education (Joint with The Citadel) be approved as presented. All in favor.
ALUMNI RELATIONS COMMITTEE:
COLLEGE OF CHARLESTON
RESOLUTION OF THE BOARD OF TRUSTEES
COLLEGE OF CHARLESTON DIPLOMAS FOR THE
GRADUATING CLASS OF 1972-1973
October 16, 2009
WHEREAS, it has been and remains a tradition of the College of Charleston to provide diplomas that are printed on high quality parchment and that are signed by the Chair of the Board, the President of the College and the Chairs of all academic departments of the various Schools of the College;
WHEREAS, that tradition was not followed for the Graduating Class of 1972-1973;
WHEREAS, the President fully concurs with a recommendation of the College of Charleston Alumni Association that this deviation from tradition be corrected; and
WHEREAS, the Board also believes that it would be wholly fitting and appropriate to take such corrective action.
NOW THEREFORE BE IT –
RESOLVED, that the President is hereby authorized and directed to take such action as may be necessary and appropriate to issue duplicate diplomas to all living graduates of the Class of 1972-1973 on such parchment, with such signatures, and in such form as may be fully reflective of the traditions of the College;
RESOLVED, that such newly issued diplomas bear a discrete inscription that they are duplicate diplomas;
RESOLVED, that the new diplomas be provided without cost to the recipients; and
RESOLVED, that the College of Charleston Alumni Association be requested to assist in the management of this effort and, further, be asked to forward the new diplomas to the Graduating Class of 1972-1973 along with a copy of this Resolution and the compliments of the Board of Trustees.
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The Alumni Relations Committee moves that the resolution to replace the diplomas for the graduating class of 1972-1973 be approved as presented. All in favor.
NEW BUSINESS:
At 11:15 a.m. Chair Land asked for a motion to resolve the Board into Executive Session
for the purpose of considering contractual and personnel issues. Philip Bell so moved. “Is
there a second?” Joe Thompson seconded. “All those in favor signify by saying ‘Aye’; all
those opposed by saying ‘No.’” All in favor.
It was moved (Thompson), and seconded (Belk), to come out of Executive Session. All in favor.
It was moved (Bell), and seconded (Busch), to go back into Executive Session at 12:50 p.m. All in favor. Everyone, except the Board members and Elizabeth Kassebaum, left the room.
It was moved (Miller), and seconded (Johnson), to come out of Executive Session at 1:45 p.m. All in favor.
There being no further business, it was moved (Miller), and seconded (Ravenel), that this meeting of the Board be adjourned at 1:45 p.m.